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NIMBioS Press Instructions for Scientists

My research is going to be published in an academic journal. Should I alert your office?
Yes, if you think your work is of interest to the media. Be sure to send us in an email a brief synopsis that highlights the major findings. This is your "pitch," and it's not the paper's abstract. Write to Catherine Crawley, NIMBioS Communications Manager, at

How far ahead of time do I need to contact you about my publication or other news?
Contact us as soon as your publication is accepted so that there's time to talk with you about your research findings and determine the best plan to share your news. We are familiar with issuing embargoed news releases, respecting a journal's requirement that it publish the story first.

How can I get a press release?
Ideally, we need about two weeks' notice to prepare a press release. This allows us time to gather information on your work, do interviews, write a news release, get your approval and decide which reporters to alert. But the more lead time the better, especially if the news is complex, controversial or will make major headlines. Still, if you must give us news on short notice, we will do our best to help.

Who prepares the press release?
We can prepare our own press releases at NIMBioS or work with the UT Office of Media and Internal Relations. We can also coordinate press releases with your home institution or other institutions you are working with, and can usually get permission for the press releases to be published simultaneously.

Should I mention NIMBioS in a press release?
Yes, for any work you do which involved activities at NIMBioS (working group, short-term visit, etc.), please mention NIMBioS in the body of the text of all press releases, rather than just in the acknowledgments at the end of the article. If there is room, please also mention that NIMBioS is sponsored by NSF with support from the University of Tennessee, Knoxville.

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NIMBioS is supported by the National Science Foundation through NSF Award #DBI-1300426, with additional support from The University of Tennessee, Knoxville. Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.
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